How to Split PST File in Outlook 2016? | Two Methods

Dorjblog | If you are seeking to know how to split PST file in Outlook 2016, 2019, 2013, and many more. Then, stay with this article till the end. In this blog, Splitting large PST files is the most common issue faced by MS Outlook users. On google, it is the most common query asked by the users. As everyone knows, an oversized PST file creates a problem in MS Outlook.

So, it becomes necessary for Outlook users to split large PST files on time. However, the PST file also supports two different formats i.e., ANSI and UNICODE format. According to this type of PST file, their file size limits also vary. If a user does not divide Outlook PST file before it exceeds its maximum limit, Then it may corrupt your PST file also.

In case of preventing MS Outlook from all such situations, you must crop large size PST files and access Outlook applications in a more synchronized and easy to use way. Therefore, in this situation, we have explained all possible solutions that one can use to Split a 5GB Outlook PST file in versions 2003, 2007, 2013, 2016, 2019.

What are the Benefits Behind Splitting Large PST Files in Outlook?

After splitting the oversized PST file, one can have various benefits which are listed below:-

• To reduce the chances of corruption in Outlook data files. Hence, it is necessary to break Outlook data files in order to prevent corruption.
• Therefore, one can overcome the hanging and slow performance issue that comes in MS Outlook due to the large size of the PST file.
• It is easier for users to manage a smaller size PST file in MS Outlook, as splitting PST file into smaller parts improves the searching process in Outlook.

How to Split Large PST File in Outlook 2019, 2016? – Manually

To allow Outlook from any issue due to the PST file being too large, one must break the PST file. Therefore, to split an oversized PST file manually, there are three different processes available. Choose any of them as per your requirements.

Method 1: Split Large PST File Using Archive Feature

The manual method helps users in splitting large size PST files by year that help users in managing PST files on yearly basis. Now, follow the below mentioned steps:-

• First, Open MS Outlook application and then directly go to the File tab.
• Now, from the File tab, select the Archive Option.
• In the Archive window, you must select the Archive folder and subfolders option.
• Go to the drop down list, you need to select the date for Archive items older than the option to archive PST files before that date only.
• Click on the browse button to select the destination path to share archive .pst file.
• Finally, click on the OK button to complete the process.

Hence, with the help of this process one archive PST file by year is done but it does not reduce PST file size in Outlook 2016, 2019 or below versions. Therefore, there is a need to decrease the PST file size.

Method 2: Compact PST File Size

If a user want to split the PST file size then they needs to follow the steps to split PST file in Outlook 2016 mention below:-

• Download MS Outlook application, Go to the File tab.
• Now, select the Account Settings option.
• Then, select Account Settings >> Data Files option.
• Select the date files to compact and Click on the Settings option.
• After that, select the Compact Now button and completion click on the OK button.

Method 3: Import & Export Option To Avoid Outlook PST File Size Problems

If a user wants to resolve a PST file issue, then the user can also go for the Import & Export feature offered by Outlook to split large PST files into smaller parts.

• In the MS Outlook application, navigate to the File tab.
• Now, Go to the Account option and select the Account Settings option.
• Browse to select the location and name of your new file in a Create or Open Outlook Data File.
• Then, exit the Account Settings window by clicking on the Close button.
• After that, again go to the File tab and click Open>> Import option.
• To select Export to a file option under the Import and Export window and then, click on Next option to continue.
• Select the PST file and click on Next option again.
• From the expand Folder window, select the folder that you want to export.
• Now, select the items to export and click on the Next Button to continue.
• Browse to select the location to store the new file.
• Click on Finish Button.

Limitations of Manual Method to Split PST File in Outlook 2016

There are various manual methods discussed in the above section where users can use to break Microsoft Outlook data files. Therefore, some limitations also arise while using manual solutions that users may face. All three solutions are very lengthy and time-consuming.

Automated Solution to Split Large PST File in Outlook

However, any of them is not a proper solution to overcome the PST file to the large problem in Microsoft Outlook 2007, 2010, 2013, 2016, 2019. It is an easy-to-use and reliable solution, on can go for a trusted automated solution i.e., Break Outlook PST File. Here, users can get a complete solution for the problem. Let us start step by step:-

Working Steps of Automated Solution

Follow the below mentioned steps to make your task easy and quick:-

1. Download and run the software in your Windows machine.
2. Now, Add PST File/ Folder(s) and then, browse to select the destination path where you want to save your exported files.
3. Choose the required split option (split by size, year, date, folder, category, and email id).
4. Check the summary of splitting information and click on Next to proceed.
5. Finally, the process to split the PST file is completed.

This is how we complete the task step by step without facing any error.

Conclusion

Microsoft Outlook stores all the important data files such as notes, emails, and tasks in PST file format. As it is large in size, to exceed its maximum size limit it will become a big issue. To avoid these types of issues. One can split large PST files in Outlook 2016, 2019, and other versions. After considering all the questions asked by users regarding how to split a 50GB Outlook PST file, We have explained the benefits and different solutions to split oversized PST files manually. If a user faces any issues in manual solution, then they can go with the automated solutions to make it simple and easy.